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A typical use of Data Access Groups is a multi-site study where users at each site should only be able to view data from their site but not any other sites. (Ticket #54340), Major bug fix: The DateDiff+Today/Now cron job would sometimes crash due to a fatal PHP error caused when processing the [survey-link] Smart Variable in the message of an Automated Survey Invitation. You have the option of deleting or keeping any data you have entered in Development when you move to Production. In this training, we will discuss ways to manage and view data such as: Ensuring data is high quality by executing data quality rules, creating data missingness codes, and opening data queries. (Ticket #49866), Major bug fix: If a user has "De-identified" or "Remove all tagged Identifier fields" data export user privileges in a project, and then the user downloads a PDF of a data entry form with saved data, in which the form is a repeating instrument or repeating event, it would mistakenly not remove the appropriate data from the PDF as required according to their user privileges. REDCap Training Want to learn REDCap? Using matrix fields is especially desirable on surveys because survey respondents are much less likely to leave a survey uncompleted if the survey appears shorter, as opposed to looking very long, which can feel daunting so having compact sections of questions can actually improve a surveys response rate. REDCap Training | Institute for Clinical and Translational Science Text boxes and notes boxes both hold the same amount of text. The format must follow the pattern @LANGUAGE-FORCE="??? The CRI is committed to supporting COVID-19 research and innovation. Use checkboxes for questions where more than one answer can be selected. Thiscan help ensure that a Textbox field (whether a date, time, or number) has a larger or smaller value than another field, regardless of whether the field is on the same instrument or not. To use Field Embedding, users need to place the REDCap variable name of a field inside braces/curly brackets - e.g., {date_of_birth} - and place it in the Field Label, Field Note, Section Header, or Choice Label of any other field on that same instrument. Simply previewing a form within the Online Form Editor will display all questions. NOTE: The DAG Switcher feature does not override a user's current DAG assignment, as set on the Data Access Groups page or the User Rights page. If your SendGrid account runs out of funds, the SendGrid services in REDCap will cease to function. Instead, it will add the second participants response as another repeating instance that does not exist yet.TIP: One of the main intended usages of [new-instance] is to utilize it as [survey-link:instrument][new-instance] inside the text of a recurring alert to allow users/participants to enter data easily into a repeating survey. Additionally, the MLM feature works with the e-Consent Framework, in which the archived PDF of the participants consent form will be stored in the File Repository in the same language in which the participant took the survey.Note: When a project is in production, the MLM page and all translations can only be modified when the project is in Draft Mode. A matrix can have as many rows or columns as needed, although the more choices you have, the narrower each choice column will be. When enabled in a project, users may specify custom text/HTML to display at top of the sent email and web page where the original email is viewed. This is not done by REDCap but is done internally by SendGrid as you use its services. If you are using anonymous surveys in this project, keep in mind that viewing this page and the emails displayed therein might inadvertently cause anonymous survey responses to be identifiable/de-anonymized. You can estimate the maximum number of fields you will need, create that many copies of your field, and hide/expose them as needed using branching logic. This feature is the result of integrating the DAG Switcher external module built by Luke Stevens. If someone is accessing an email in the Protected Email Mode for the first time (or for the first time in the past 30 days), it will send a security code to their inbox that will allow the recipient to view any protected emails for up to 30 days on that same device. By default, it is set to display the font resize options.Improvement: New survey setting allows users to show or hide the Submit buttons displayed at the bottom of every survey page (including the 'Next Page' and 'Previous Page' buttons).Improvement: New survey setting allows users to provide alternative text for the 'Submit', 'Next Page', and 'Previous Page' buttons displayed at the bottom of every survey page. For example, if a recipient is in an unsubscribe group or the global unsubscribe group, they will still receive the email if bypass list management is enabled. To restore data that has been lost in this way, revert to previous variable name(s). Once marked as Completed, no one in the project (except for REDCap administrators) can access the project, and only administrators may undo the Completion and return it to an accessible state for all project users. If you need technical help with any of REDCaps features, please contact REDCap Support. 5454 South Shore Drive To make users aware of this feature, a floating note now appears near the right side of the Online Designer page with instructions on how to use this. Facilitates compliancy with Emory's HIPAA policies and procedures. Can I make changes to my project in production? Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) New feature: When using the survey setting Save a PDF of completed survey response to a File Upload field, users can now optionally set this feature to store the translated version of the PDF if the Multi-language Management feature is being utilized for the survey. While records have always been able to be locked (i.e., made read-only) for individual data collection instruments in a project, you may now easily lock an ENTIRE record so that no data in the record can ever be modified while it is locked. Any file in the Recycle Bin can be restored back to its original location (so long as doing so does not surpass the projects file storage limit, if enabled). Home | REDCap@Yale | Questions or comments? Want to take your projects to the next level with branching logic, alerts and notifications, survey scheduling? The REDCap: Best Practices for Maintaining HIPAA Compliance and Protecting Personal Health Information (PHI)training is required for new users at the time of account creation, and for existing users. (b) Do not change existing form names via a data dictionary upload, or form completeness data will be lost. REDCAP TRAINING with the CRI The CRI offers an array of online resources to help you use REDCap better. If you are unable to log into your account, please contact PSOM REDCap Support via this submission form. redcap synonyms, redcap pronunciation, redcap translation, English dictionary definition of redcap. Form Display Logic can be very useful if you wish to prevent users from entering data on a specific form or event until certain conditions have been met. However, since sandbox mode was enabled for that alert, an email was not actually sent. The limit is around 65,000 characters. Note that you can utilize unsubscribe groups without using the more general subscription tracking feature. These systems offer easy data manipulation with audit trails for reporting, monitoring and querying patient records, and an automated export mechanism to common statistical packages (SPSS, SAS, Stata, R/S-Plus). This session will focus on basics and fundamentals for using REDCap. CAS/Kerberos). Can it store PHI and Confidential Information? As such, the Survey UI Tweaks EM will not be disabled for any projects or even at the system level when upgrading to this version.Improvement: If custom question numbering is used on a survey page in which no questions have a custom question number defined, the extra space on the left of the questions will be removed to give the questions more room for display on the page.Improvement: On the Survey Settings page, the setting For Required fields, display the red 'must provide value' text on the survey page? now has a new option: "Display only the red asterisk". REDCap provides: An easy-to-use data entry system, with data validation; The ability to import data from external sources; Automated exports to the most common statistical packages (SPSS, SAS, R, and . Here is SendGrid's documentation on unsubscribe groups: https://docs.sendgrid.com/ui/sending-email/unsubscribe-groups.SendGrid Categories - SendGrid allows you to associate arbitrary categories to each email you send from your account, effectively giving you the ability to tag each individual email sent with different metadata about the email like the email type. You might think of it as 'form-level branching logic'. If you're unsure about your sendgrid configuration, you can run a test by enabling sandbox mode for an alert and triggering it. In this format, the following represents each data export rights level: 0=No Access, 2=De-Identified, 3=Remove Identifier Fields, 1=Full Data Set. (Ticket #52190), Major bug fix: If a user has data export privileges of "De-identified" or "Remove all tagged Identifier fields", and then the user exports a report in which every field in the report gets removed due to their export privileges, then it would mistakenly export data for *all* the fields in the entire project. Excel Supplement You can define your categories in REDCap as you create your REDCap alert, and your sendgrid account will automatically detect new categories as emails get sent with them. Change: All CDIS-related features and functionality now utilize a centralized set of assets in the code, rather than each feature having only their own private set of assets. REDCap-Branded URL Shortener(https://redcap.link), Surveys to Capture Custom Information During Project Status Transition, Changes for Long-Standing Quirks with Calculated Fields and Branching Logic, Online Designers Add/Edit Branching Logic, Modify Multiple Fields Together on the Online Designer. The Protected Email Mode is similar to Microsoft Outlook's "sensitivity label" feature. New API methods also exist that allow users to upload, download, and delete files programmatically using the API. Users may now embed one or more inline images into the text of a survey invitation, an alert, or a field label on a form/survey, among other things, by clicking the image icon in the rich text editor and then by uploading an image from their local device. How much experience with programming, networking and/or database construction is required to use REDCap? This eliminates the need to create multiple instruments or projects to handle multiple languages. Select F11 to maximize the active window. This provides an additional option rather than having to choose between the binary options to hide or not hide the text.Improvement: When taking a survey while on a mobile device, the survey page will auto-scroll whenever selecting a value for a drop-down or radio button field to help the participant scroll down the page more easily.Improvement: New survey setting allows users to set a custom width of the survey displayed on the page between 50% and 100%. To make changes after you have moved your project to Production, select Enter Draft Mode in the Online Designer tab. REDCap - Research Technology Office You canadd this permission to your existing API token by editing its permissions in your SendGrid account and giving it Read Access to Unsubscribe Groups in the Suppression section. REDCap Additionally, the calendar feed represents a one-way feed. Learn more about REDCap here. Request database feedback from CTSC Biomedical Informatics staff by email usinghs-redcap.support@ucdavis.edu. New feature: Conditional logic for Survey Auto-Continue - When enabling Survey Auto-Continue on the Survey Settings page for a survey, users may now optionally specify conditional logic to determine whether or not the auto-continue should be applied. New feature: Embedding images in text & emails. Major bug fix: The "Export Records" API method mistakenly fails and will never complete due to a fatal PHP error. The delete button will appear at the bottom of your forms. You can view the count of opens for a specific email in the email activity section of your sendgrid account.Subscription Tracking - If subscription tracking is enabled and configured on your sendgrid account, this setting lets you choose whether or not you want to include the global unsubscribe link associated with the subscription tracking feature in your emails. The layout does not have to be a table/grid (although tables are common for this), and fields can be embedded inside *any* field type (not just Descriptive fields). Embedding fields gives users greater control over the look and feel of your instrument. Advanced features, such as branching logic and calculated fields. The @LANGUAGE-CURRENT-FORM action tag can be used on fields of type 'Text Box' (no validation), and 'Drop-down List', or 'Radio Buttons' (these need to have choices whose codes correspond to the IDs of the defined languages - e.g., 'en'). Support and training are available for all services through knowledge base articles, presentations, in-person and remote sessions. Yes. MyCap is available on any iOSdevice (iOS v11.0 ) and any Android device (Android v8.0 ). Home. This will subscribe their external application to the REDCap project calendar. After making your changes, go back to the Online Designer and select Submit Changes for Review. The CRI REDCap Administrator will review your changes to make sure there is nothing that could impact data you have already collected. Users may place fields in a grid/table for a more compact user-friendly page, or position fields close together in a group if they are related. Yes. Tag all identifying information fields (e.g., name, SSN, address) as identifier fields. Additional trainings (both instructor-led and eLearning) will be added soon. The survey will be presented inside an iframe on the page. Any user with Locking/Unlocking privileges can unlock a record, regardless of who originally locked the record. A bounce occurs when a receiving mail server rejects an incoming email. To take advantage of custom unsubscribe groups, you can create unsubscribe groups in your sendgrid account then associate them with alerts in your REDCap project. REDCap is a HIPAA-compliant system approved by the Yale Information Security Office (ISO) for the highest level of Protected Health Information (PHI) security ("3 Lock"). Once logged in, search the system using keyword:REDCapor follow the link below: An initial REDCap project is requested through UC Davis Health IT Service Hub (ServiceNow). The $returnSignedValue parameter (if provided) can now be provided as the fourth parameter - e.g., datediff([dob], today, y, true). [new-instance] can also be used as stand-alone, in which it will return an integer. Note: Since the record locking and instrument locking are completely separate features, they both may be used together in a project, if you wish. The iterative development and testing process results in a well-planned data collection strategy for individual studies. IHR REDCap This is no longer required, in which [a] > [b] will work as one would expect in branching logic. In this way, [new-instance] functions essentially as [last-instance] 1. Applying the principle of least privilege in the context of a REDCap project is critical to 1) maintaining the integrity and validity of the project build, 2) . NOTE: The MLM feature will not auto-translate text, but provides tools so that users may easily translate them themselves.Usage: When entering data on a data entry form or survey, users and participants will be able to choose their language from a drop-down list or buttons on the page to easily switch to their preferred language for the text displayed on the page. Required fields and ranges will only issue warnings in forms. When exporting the Project XML file with both metadata & data, the option to export gray instrument status as a blank value will be preselected by default, whereas in other data export contexts (e.g. This training builds on the basics and fundamentals covered in the "Managing Clinical Data using REDCap" course. Altering a database that is in production can cause data loss. Yes. Form names may be changed within the online form editor without data loss. Bug emerged in REDCap 8.5.23. The training takes only 5-10 minutes to complete and covers practical ways to make sure any PHI entered into the tool is secure, access is limited, and inappropriate exporting is prevented. To navigate between forms for the current record, select the colored dots indicating form status which appear to the left of the form name when a record is open. We wish to thank Andy Martin (Stanford) because his popular Shazam external module served as the conceptual inspiration of the Field Embedding feature. Identified surveys can be linked back to the individual survey participant. Note that all of the advanced settings are optional, and they are all disabled by default. Project Template Data Dictionaries REDCap: Moving Your Project to Production - University of Wisconsin Additionally, you can now pipe a value from another field into the field's min or max range setting - e.g., [visit_date] or [event_1_arm_1][age]. The Form Display Logic does not impact data imports but only operates in the data entry user interface to enable/disable forms. HOW TO USE IT: You may lock an entire record via the "choose action for record" drop-down on the Record Home Page or by clicking the "Lock Entire Record" link on the project's left-hand menu when viewing a record. To restrict a user from viewing sensitive fields, you must group all of the sensitive fields on one form and set the users data entry rights to none for that form. You'll also have an interface to choose which of your SendGrid account's dynamic templates you'd like to use for the alert as well as an interface to specify key/value pairs that will be used to populate your template with REDCap data. In previous versions, they could only be exported as 0. Data Access Groups restrict viewing of data within a database. A UC Davis HealthAD/Citrixaccount is required for at least one project collaborator in the role of a REDCap database project sponsor to complete this task. ChatGPT is Not HIPAA Compliant. The DAG Switcher feature is optional and can be used in any project that has Data Access Groups. If sendgrid sees too many bounces happening, it will add that recipient to a bounce list and it will stop trying to send mail to that recipient. HIPAA training, etc. Existing REDCap Accounts Boston University Medical Campus (Ticket #121955), New feature: Instrument-level Data Export Rights. Workflow for Studies Requiring REDCap. Registration is now open for a virtual interactive REDCap Beyond the Basics training session on July 21, from 2-4 pm EDT. Note: This does not apply to calc fields, which have never had this problem. REDCap is a secure web application for building and managing online surveys and databases. Research Electronic Data Capture (REDCap) - PMC - National Center for All instrument complete status fields having a gray icon can be exported either as a blank value or as "0"/Incomplete. For example, if you do not want your biostats group to see names, addresses, SSNs, etc., then you would set these fields with identifier = Yes. In the Data Export Tool, the identifier variables appear in red and there are De-Identification Options you can select prior to exporting the data. However, required fields and ranges are hard requirements for surveys. Yes. In Development, all the applications function like they would in Production; however, changes in Production cannot be made in real time. Note: When upgrading REDCap to v12.0.0 or higher, if the Form Render Skip Logic is installed and is being used by any projects, all the configuration settings for the module will automatically be translated into the new Form Display Logic settings format, after which the external module will be disabled for each project and also for the entire system (since it will no longer be needed). REDCap has the required safeguards for research data security and privacy (compliant with HIPAA). Matrix Fields Ascension standard for web-based data entry and survey tool Stream-lined process for rapidly building a database or online survey Intuitive interface for collecting data With data validation Audit trails for data manipulation and import/export (Ticket #61764). Here you can create a dynamic template, give it a name, and associate an email design with it. If you plan to do double data entry for your project, contact the CRI REDCap Administrator to set this up before you begin collecting any data. Software - REDCap An alert can be associated with at most one unsubscribe group. This feature can be disabled in all projects via a global setting on the Modules/Services Configuration page in the Control Center. On this website, Kaiser Permanente's Institute for Health Research REDCap provides information about policies , training, and other resources. This helps provide summary information regarding the users instrument-level rights.Improvement: When adding/editing a users or user roles privileges in the popup on the User Rights page, as a convenience, users may click the table headers for each Data Export Rights setting or Data Viewing Rights setting to set that setting for all instruments in the project (i.e., as a check all checkboxes).Note: When adding a new data collection instrument to a project, if the project is in development status, all users will automatically receive "Full Data Set" data export rights for that new instrument. Do not use checkboxes for Yes/No questions, etc. This can happen if the recipient address is bad, for example. Variable Names may only be lowercase letters, numbers, or underscores. REDCap Resources | CCTSI - Anschutz Medical Campus Another method is to first create the maximum number of fields that you estimate will be needed, as above, and then hide/expose each field as the previous field receives data. The CRI has adopted all applicable BSD Security Policies. The migration is fast and only requires a couple button clicks, after which it will disable the MyCap EM in the project. Only users with User Rights privileges in the project may access the page, and additionally they must opt-in and agree to a disclaimer before being able to view the page. . Enter any number of test patients to the database while in development mode and ensure all fields work as intended. Welcome to the HIPAA compliant REDCap instance at Keck Medicine, USC Attention Guest Users! The user must complete the survey before completing the process on the page. Login to REDCap New to Illinois REDCap? Here you can create a new API Key and specify its permissions. Thanks to them for their work on this module. Once you have your API Key, you may use it to configure SendGrid Template email services for alerts & notifications through the REDCap Project Setup page.ALERTS & NOTIFICATIONS: The SendGrid Template alert type will allow you to specify a sender email address that's in your SendGrid account's list of Verified Senders or an email address that matches an Authenticated Domain associated with your SendGrid account.